10 Pro Tips What Can a Business Do To Improve Its Productivity

Are you the owner of a small business? Do you lead a team of employees? Do you want to recharge and energize your staff in the new year to boost productivity and to lead to more creativity and efficiency?

What Can a Business Do To Improve Its Productivity
What Can a Business Do To Improve Its Productivity Photo Matheus Almeida.
If you’re asking yourself what can a business do to improve its productivity, the get ready to make some quick and easy changes in the new year that will get all of your employees on board and transform your company culture.

We’ve put together an expert guide with 10 pro tips using five simple, economical gadgets and five proven productivity challenges – all designed to improve your working lifestyle.

Don’t let your employees get stressed out and burned out. Don’t lose them because your office isn’t one that supports a balanced lifestyle.

Get started with new productivity and energy now.

Tip #1: Go Green in a Paper Office

Eliminating the amount of paper strewn around an office is one key way to boost productivity.

A clean desk signals success and productivity, so consider investing in this economical paper shredder from Bonsai.

It can shred eight sheets at a time into its 6-gallon bucket, making decluttering a desk quick and easy.

Tip #2: Clean Up

Once your desk is free from paper, it’s time to do a little cleaning on the surface.

Provide your employees with disinfectant wipes and screen cleaners – as well as the appropriate microfiber cloths – to get everything on the surface looking shiny.

This concept is similar to the “dress for success” concept.

When you look good, you feel more confident. When your desk is clean, you feel more productive!

Tip #3: Time Some Tasks

Timing short tasks with this fun cube timer is a great way to give your employees a challenge.

For example, tell them to try to triage email at three points of the day only – morning, mid-day and before they leave work.

They can respond for 15 minutes each time using this timer and then move on to a new task.

This has been shown to boost productivity by consolidating tasks.

Helpful advice!
Now, that time limit may be unrealistic for different employees, but that’s where the timing cube still can be helpful.

Re-set the timer for 15 minutes twice, three times a day, so you’re putting in 1.5 hours of emailing throughout the day.

That should be a good amount of time to respond and delete!

Tip #4: Get Organized with a Planner

At the start of the new year, gift every one of your employees with a new 2017 planner – which will help them get organized and remember all their meetings.

There is something different about a nice paper calendar that makes work more engaging and gives employees a sense of purpose and responsibility.

There also is something wonderful about being a gift by your boss. It gives you an opportunity to encourage your employee or compliment them on some kind of recent work that really went above the bar.

Research has shown that employees who feel more valued at work, actually are more productive. So try that and see how it goes!

Tip #5: Inspirational Quote Deck

Everyone needs a moment here and there to pause and to experience a quiet moment of inspiration.

Get all of your employees there with this handy inspirational quote deck that sits on their desks.

Whenever they need that extra push, they can pick up a card and read the quote. Internalizing inspiration is one of the best ways to boost productivity.

Some employees may think this is cheesy at first, but simply by forcing themselves to read the quote – even if they are in a bad mood – they will experience the benefits of the positive words.

That’s the beauty of psychology in a nutshell.

The act of reading positive words actually can change your entire affect – and lead to feeling happier, more empowered and more confident about your work and your role in the moving the company toward success the rest of the day.

Tip #6: Take a Lunch

Some of the best productivity comes after you’ve take the time to take a break and re-charge. But the problem is, most American workers don’t take a lunch. Instead, they don’t feel like they will have enough time. So they sit at their desks, and they eat while they work.

The myth of that is, they still aren’t being as productive as they could be if they just left work behind for a short period of time. But management really need to set the bar for this kind of company culture.

If the boss isn’t taking a break, many employees don’t feel like they can either. Change the culture at your workplace. Make taking a lunch every day part of your workplace philosophy. Encourage your employees to step away from their desks every day for at least 30 minutes to an hour to eat, take a short nap, take a walk around the block and just be in the moment of peace and freeing their minds.

Getting them to take a break benefits the entire company in the long run.

When they return to work something magical happens – they have a boost of energy and creativity.

Tip #7: Say “No” to at Least Some Meetings

We know your employees are important, but do they really have to be at all those meetings. Ask yourself: Who really needs to be included in this meeting?

Say “No” to at Least Some Meetings
Say “No” to at Least Some Meetings. Photo woodleywonderworks (Flickr)

Meetings are the time-sucker of the work day – and if you go to every meeting you’re invited to, you’ll never get your work done or make progress on projects that need your most creative energy.

If this sounds like you, then it’s time to take a break from the day of meetings kind of schedule and ask an employee to fill in for you. Or, see if you can take care of the issue without a meeting being convened.

Put an end to the meeting before the meeting! Try out standing meetings instead.

They’re quick, efficient and informal so there isn’t a lot of pressure if you don’t make them.

Tip #8: Stop Trying to Be Perfect

What can a business do to improve its productivity, you say? You can start by eroding the myth of the perfect employee.

That’s going to help your entire team move forward with their projects with confidence. That’s because no one is perfect – and if you’re employees are holding themselves to that crazy-high and unrealistic expectation, they are going to fail at even the smallest projects.

As the manager, you have to create an environment in which your employees feel the confidence and freedom to fail. And not just once.

They need to be able to fail many times as they take risks in creativity and depth for the betterment of the company.

Tip #9: Go for 90 Minutes

Florida State University researchers found that performers in elite industries, such as athletics, music and even chess!, were more productive if they worked for 90 minutes and then took a break in comparison to similar workers who worked for more than 90 minutes.

Helpful advice!
What does that add up to? Only about 4.5 hours a day – but research is behind this one, so perhaps try something similar with your staff.

At least encourage them to leave work at the office when they depart, if they can. It makes employees less stressed and more energized over time.

Tip #10: Turn Off Notifications Everywhere

When you are working, really be working and focused on the task at hand.

Turn Off Notifications Everywhere
Turn Off Notifications Everywhere. Photo Thomas Kohler (Flickr)
That means turning off notifications for your phone, email and other distracting devices will truly help you accomplish your task in a shorter amount of time.

When you divert your attention even for a few seconds, it takes your brain more time to come back to the task at hand.

There’s a reason they call a great work flow “the zone.” Get in the zone by turning off notifications – and watch productivity soar.

Ready to Be Happier and More Productive at Work?

If you’re ready to see a change in your working environment, then look no further than these simple and efficient gadgets that you can get online.

Best of all, most of them will be within your company’s expense budget because they have the goal of improving productivity throughout the day.

If you want your employees to be happier and to work harder for your company, you have to show them you value them and truly believe they are crucial to the success of the company. When you do that, they’ll go to great lengths to make sure the company is a priority. Help get them to that level with these 10 pro tips that you can start deploying today!

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